This position is closed.

Application closes October 14, 2024. Please include a resume and cover letter in your application. We are committed to reflecting the diverse communities with whom we work and strongly encourage people of color, LGBTQ+ identifying folks, and women to apply. 

Position Description

If you enjoy working behind the scenes with numbers and systems, but also thrive in a mission-minded organization and work community, then our Finance & Operations Coordinator role might be perfect for you. The Finance & Operations Coordinator reports to the Senior Manager of Finance and works closely with program and administrative leadership to support operations responsibilities and build organizational infrastructure and capacity for growth. We are looking for an individual with a strong accounting, finance, or bookkeeping background who can step in and drive our monthly accounting processes, while at the same time identifying areas for improvement and implementing efficiencies.

Compensation & Schedule

This is a Full-Time, non-exempt, hourly position with a starting pay range of $24 - $26/hr, depending on experience.

Benefits

OBCA offers health insurance with employer contribution, PTO, long-term disability and life insurance, Flexible Spending Account, Employee Assistance Plan, and 401(k) plan enrollment (with employer match) after 1 year from start date.

Location

This is a remote position from CA (preferred) or approved state (UT, WA, OR) with permission. Staff need to be available for occasional travel to San Francisco and/or Midpines, California.

Who We Are

At Outward Bound California (OBCA) we use challenging outdoor experiences to teach social-emotional skills like teamwork, leadership, confidence, and compassion. We offer a wide range of programs, including high/low ropes activities at our San Francisco Challenge Course and multi-day rock climbing/backpacking trips in the High Sierra and Joshua Tree. Our programs encourage our participants (ages 12+, including adults and veterans) to embrace challenges and reflect on how they want to contribute to their communities and the world.

We are a part of the Outward Bound USA network with a 60-year history in the US as a leading provider of outdoor education. OBCA is a non-profit and is committed to increasing access for those who have traditionally been excluded from outdoor spaces. We work towards this goal with our 40 community partners and by offering scholarships to more than half of our students. Keep learning more about us here.

Equity and Inclusion Statement

OBCA strives to create an equitable and inclusive culture where all staff members feel respected for their identities and lived experiences. We work to build a culture where we are always learning and growing toward a vision for equity and belonging for all staff. We are looking for team members who can actively join us in this process. 

Who You Are

Outward Bound California does not expect every applicant to have every skill and qualification listed here. If you have 75% of the following qualifications, we encourage you to apply.

Knowledge & Skills

• Passionate about OBCA’s mission to change lives through challenge and discovery
• Have a deep understanding and personal commitment to equity and inclusion in the outdoors
• A strong leader and administrator with exceptional organizational skills
• Experienced in database management, QuickBooks Online, SalesForce, A/R & A/P, and bookkeeping
• Able to maintain both a high attention to detail and a connection to the big picture
• Flexible, adaptable, and willing to change and inspire change
• Able to coordinate complex projects involving personnel in multiple departments and geographic locations
• A compassionate and effective communicator, both in writing and verbally
• Possess a proven problem-solving capability, able to troubleshoot on the fly and identify elegant solutions to complex problems
• Able to work both independently, with minimal hands-on supervision, and collaboratively
• Comfortable giving and receiving both positive and constructive feedback

Education & Work Experience

• Possess 2-3 years’ experience in nonprofit administration or program operations, or equivalent
• Comfortable with the use of technology and proficient with the Microsoft operating system (Word and Excel), Adobe, and G Suite (Gmail, Google Sheets, Docs, Drive, and Calendar)

Physical Requirements

• Able to sit or stand at a desk and/or computer for a significant amount of the working day (80% of the time or greater)

Onboarding Requirements 

• Willing to authorize a federal or CA Live Scan background check upon hire (cost paid for or reimbursed by OBCA)

Bonus if you…

• Are familiar with cloud-based systems such as Bill.com, Expensify for A/P and expense tracking and Budgyt for budget building and tracking
• Have experience with accounting and finance procedures such as P&L review, scheduled maintenance (tracking of unearned revenue and restricted funds), and the annual audit and budget process
• Have experience with Paylocity as an HRIS system

Responsibilities

Bookkeeping

• Manage on-time close of monthly financials, in partnership with OBCA’s external accounting firm
• Ensure accurate recording of OBCA’s accounting data in QuickBooks Online
• Manage accounts payable and receivable on a timely basis, including making regular deposits on behalf of the organization and managing OBCA’s credit card account balance
• Coordinate OBCA’s annual audit, including document preparation, fieldwork, and vendor management
• Coordinate with staff on reporting and submission of monthly expense and reimbursement reports
• Partner with Outreach, Student Services, and Fundraising teams to invoice corporate sponsors, school and partner programs, students, and donors
• Act as a resource for staff on proper and consistent coding of expenses
• Provide timely reports and information to department leads and staff who manage complex budgets, and coordinate with department leads to reconcile their data with finance department reporting
• Support the design and delivery of staff training on finance- and expense-related processes during onboarding and as needed

Information Technology

• Manage external IT vendor relationships and coordinate with staff to access IT support as needed
• Support internal IT needs, including coordination of hardware and software for for new staff, management of internal OBCA IT inventory, and  phone system set up support database administration and contribute to data hygiene

Operations

• Run semi-monthly payroll in coordination with program and HR teams
• Serve as the main point of contact and resource for staff for building- and office-related inquiries
• Manage cloud-based mailbox for organization distributing mail to appropriate department
• Lead and contribute to business operations  such as government renewals and payments

Leadership & Risk Management

• Uphold Outward Bound’s zero-tolerance policy for incidents of child abuse and neglect as protecting our minor students against abuse and neglect is of the highest priority
• Support in critical incident response which might require after work hours and could happen during scheduled time off
• Uphold community standards and liaise between community and administrative team
• Additional duties as assigned

Outward Bound California is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law. Outward Bound California also promotes respect for all people, and will not tolerate harassment based on any of these characteristics.